What we do
Our team is well trained to cover the different aspects required for a successful organization before, during and after the Conference.

Our management is direct, avoiding unnecessary intermediaries that increase the organization costs. We contribute the staff and means needed to manage the organization, project control and running of the technical and administrative secretariat of your conference.

Our goal-focused approach, open communication and ongoing engagement with our client guarantee for a smooth running of every event. We know the specifics of what you need.

Technical Secretariat
  • Creation of the bid book to present the Candidature to organize the Conference
  • Support to the Organizing Committee
  • Customized planning according to the specifics of the event and the estimated number of participants
  • Conference website design, creation and maintenance 
  • Selection of potential venues (lecture rooms, meeting rooms, exhibition area, breaks) and suppliers
  • Preliminary budget (estimated income through registration fees, exhibition and sponsorship, and estimated expenses)
  • Dissemination of the congress information (design, printing and posting of brochures and posters)
  • On-line registration and reception of contributions
  • Management of the on-line review process
  • Organization of Committees meetings
  • Management of the Congress Exhibition and Sponsorships
  • Organization of the social programme (meetings, banquet, coffee-breaks, welcome reception, programme for accompanying people, cultural activities, transport)
  • Block reservations for accommodation
  • Issuing of the registration badges
  • Edition and publication of the on-line Program (automatic update)
  • Editions and printing of the Program
  • On-site secretariat desk during the meeting
  • Contact with suppliers (renting of venues, logistics, signing, translation, caterings, etc.)

Administrative Secretariat

  • Monitoring of the budget
  • Management of cash flows
  • On-line registration and payment of fees and other income (sponsorships, exhibition, etc.)
  • Invoices, receipts, invitation letters, certificates
  • Payment of bills
  • Regular reports on financial status
  • Closing balance

New Technologies Applied to the Conference Management
  • Smartphone application
  • Community Manager (Facebook, Twitter)


An important issue in the organization of a conference is the edition of Conference Proceedings.

We have been working on the publication
of the collected papers related to the conferences for many years, both in printed or electronic formats (CD Rom, DVD, USB Key).

We can provide format templates, edit the files and prepare the documentation for printing and submission for Conference Proceedings Citation Indexing.

The International Standard Book Number (ISBN) can be issued by the CIMNE Publications Department.

CIMNE Congress Bureau

Jordi Girona 1-3, 08034, Barcelona, Spain

Tel. (+34) 93 405 46 97

Monday, July 22, 2024
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